2020 Bishop's Convocation

Dates:  Tuesday, February 11 - Thursday, February 13, 2020

Venue: The Kartrite Resort & Indoor Waterpark
             555 Resorts World Drive
             Monticello NY 12701

February 11-13, 2020 at The Kartrite Resort & Indoor Waterpark, 555 Resorts World Drive, Monticello NY 12701.  The early-bird rate is now the standard rate (see information below), through February 2.  Checks may be made payable to "Bishop's Convocation" and mailed to Ken Coddington, 555 Joslen Blvd., Hudson NY 12534.

Non-refundable deposit of $200 is required to reserve your room.  No rooms will be reserved without the deposit being received. 

Registrations received after February 2, 2020 will be accepted based upon hotel room availability.

If you register for a double, triple, or quadruple room, you must either register with your roommate(s) on this form, or list who your roommate(s) will be. If your requested roommate(s) is/are not registered, you will be charged for the single rate.

Children must be registered individually as participants.  For children 12 and under, $175 per qualifying child will be deducted from the total.  

Free roundtrip bus accommodations from NYC and White Plains will be available to the first 50 who register for this amenity:

  • Round trip from NYC: leaves 263 West 86th St. at 10:30 AM on February 11.  Please register below.
  • Round trip from Memorial UMC: leaves 250 Bryant Avenue, White Plains at 11:15 AM on February 11.  Please register below.
Who is filling out this form?
First Name
Last Name
Who are the participants? (Register children individually; you will be able to indicate their ages below.)
*First Name *Last Name Address 1 Address 2 City State Zip Phone *Email
Your Church (sorted by city and state, then church)
OR Your Charge or Parish
*Your District
Extension Ministry or Other Appointment
Special Room or Dietary Needs

Vegetarian, Diabetic, etc. Be sure to list the dietary needs for any child attending with you and add their name to your answer.

Do you need childcare?

Child care can be arranged through the Resort. Please check "yes" if you will need childcare.

No answer
Hotel Costs

Includes all meals and pass for Waterpark. If you are registering your spouse and/or child(ren), be sure to check the box, "Click to choose a different answer for each registrant" to ensure that you book a room together.

Note: children attending the convocation will only be permitted to stay in the same room as their parent or guardian. Should you have any questions regarding this, please contact Ken Coddington at Kenneth.Coddington@nyac-umc.com.

Single occupancy per person: $550; 
Double occupancy per person: $400; 
Triple occupancy per person: $350; 
Quadruple occupancy per person: $325; 
Quadruple 2 bedroom/2 bathroom suite per person: $390

Single Occupancy (per person) ($555)
Double Occupancy (per person) ($400)
Triple Occupancy (per person) ($350)
Quadruple Occupancy (per person) ($325)
Quadruple Suite (per person) ($390)
Roommate for Double - Quadruple Occupancy

Please note that YOU are responsible for finding your own roommate(s). If you are not "rooming" with your spouse/child, please list your roommate(s). If your roommate(s) does/do not register for this event, you will be charged for the single occupancy rate.

Registration for Children

Please choose "You can click to choose a different answer for each person," and put a "1" by each child who is 12 or under.  $175 per qualifying child will be deducted from your total bill.

Children 12 years and under (list number of children below) (($175))

Please use numbers, not words

There are only 490 available
Only number values are allowed
Commuter/Day Visitor ($165)

Includes lunch; does not include a Waterpark pass. Commuters/day visitors may purchase dinner (see next question).

Commuter Dinners

If you are a commuter (no hotel room) and would like to stay for dinner Tuesday and/or Wednesday night, please choose below.

Tuesday dinner ($50)
Wednesday dinner ($50)
Clergy serving 1/2 time or less (($35))
Retired clergy not actively serving (($35))
Bus Reservation

If you wish to travel by bus from New York City or White Plains, please indicate your choice below.

No answer
263 West 86th St., New York, NY (leaves at 10:30 AM on 2/11/20)
Memorial UMC, 250 Bryant Ave., White Plains, NY (leaves at 11:15 AM on 2/11/20)
You Are Nearly Finished!

The total due for your registration appears in the lower right corner of the screen. You can pay the whole amount by VISA, MasterCard, American Express or Discover through PayPal by clicking on the "Pay Now" button that will appear after you click the "Submit" button below.

If you do not pay by PayPal, please remit your check made payable to "Bishop's Convocation" and mail to: Ken Coddington, 555 Joslen Blvd, Hudson, NY 12534. Registration is not confirmed until receipt of payment. Checks must be postmarked by February 2, 2020.  

A deposit of $200 is required to hold your spot. 

If you wish to pay your balance for the event (by cash or check) upon arrival at the resort, please be advised that a minimum deposit of $200 (non-refundable) must be submitted online or via check/money order (sent directly to the registrar's address above), no later than February 2, 2020.  Thank you!

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