2019 Annual Conference - June 6-9, 2019

1. Important Information

All members of the annual conference are expected to pay registration, and room and board expenses (where applicable).

Important Note: Using this one form, you may register just yourself or yourself and others in your group (your spouse or others in your church). Be sure to scroll all the way down the page! Provide "contact" information (above) for whomever can be contacted about the group or the individual registration. Either way, if you are the "contact" and you will attend Annual Conference, please list yourself in both the "who is filling out this form" and "who are the participants" fields of this form.

AOL users: Please DO NOT use your AOL browser (you will not be able to register); open Internet Explorer and navigate back to this page (go to www.nyac.com/ac, then click on the appropriate "register" button). Thank you.

Conference/Hofstra Rules/Release Form: As part of our contract with Hofstra University, there are rules and regulations that we must relay to you. Also included is a photo/video release form that you are agreeing to by registering for annual conference. Please click here to view these rules/release. At the end of this form you will be asked to acknowledge that you have read and agree to these rules and release.

2. Registrant Information
Who is filling out this form?
First Name
Last Name
Email
Who are the participants?
*First Name *Last Name *Email
Preferred Name

If you would like a name on your badge other than your First Name and Last Name listed above, please list the full name here.

*Mail Street Address
*Mail City
*Mail State
*Mail Zip
*Daytime Phone
Your church

Churches are sorted by city/town, then church name.

OR Your Charge/Parish

For clergy or lay members serving a multi-point charge or parish. Sorted by district, then charge/parish name.

OR Other Affiliation

If your appointment/lay voting membership is not with a church, please list your affiliation here (AIEM, District, etc.)

Would you like to be paired with a mentor who has conference experience?

You can ask questions of this mentor by meeting them in person, talking on the phone or through email.

Yes
No
No answer
Would you be willing to act as a mentor to another member seeking assistance?

If you answer "yes," we will try to match you with an attendee in the same registrant type (clergy, lay, guest) so that you can meet up with them at the arena on Wednesday and help her/him understand what's going on, where they should go, and answer questions; or you could meet prior to conference, or just communicate via phone or email. The hospitality team will follow up with you on who your first-timer will be, along with their contact information.

Yes
No
No answer
3. Accessibility Options

The hospitality team is working closely with the Conference Accessibility Committee to make annual conference as accessible and pleasurable as possible for everyone. Please contact Accessibility Committee Member Rev. Emily Hall if you would like to discuss further any special considerations you may need. She can be reached at: 845-598-5770.

Individuals using mobility-assistant devices (wheelchairs, scooters, etc.) will be allowed on the floor of the arena when accompanied by an adult to assistant in an emergency; we are also putting together a team of assistants to supplement those who may not have an adult with them at conference, but we do need to know ahead of time for everyone’s safety and well-being. Please help us to help you by contacting Emily Hall. A wheelchair-accessible voting area and microphone will still be available on the by level of the arena.

Special Needs

If you have considerations that require the help of the Conference Management Team, please list them here. For food allergies, please see the "Meals" section of this registration below.

Translation Required?
4. Your Conference Status
*Registrant Category

Includes church members, church lay leaders, and church committee members who are not the "elected" lay member of conference.

Clergy ($255)
Conference Lay Member ($255)
Guest/Visitor/Staff ($255)

Lay Members

For Elected Local Church Lay Members: Please check with your pastor to be sure that you are listed as the lay member from your church in the Charge Conference Leadership Form that needs to be submitted by the pastor/church each year. If you are not listed, we cannot provide you with voting credentials for annual conference. If you are not listed here: https://www.nyac.com/lay-and-reserve-members-to-annual-conference please get this cleared up with your pastor. Those not on this list will not be credentialed as the official voting lay member of your church.

Laity/Conference Relationship

Choose your conference membership type in the drop-down list.

For group registrations: Please be sure to click the box, "Click to choose a different answer for each registrant. Otherwise, the answer you give applies to all." and choose the correct status for each person in your group.

Reserve Lay Members

If you chose "Reserve Local Church Lay Member" above, please indicate the name of the person you are replacing. If you are attending and the elected church lay member is also attending, you will need to be registered as a guest. 

Lay Members per The Book of Discipline

If you have lay membership in the conference that is not defined above, please let us know which member type you are. As defined by The Book of Discipline, this includes the conference president of United Methodist Women, the conference president of United Methodist Men, the conference lay leader, district lay leaders, the president or equivalent officer of the conference young adult organization, the president of the conference youth organization, one youth between the ages of twelve and eighteen and one young adult between the ages of eighteen and thirty from each district to be selected in such a manner as may be determined by the annual conference and the chair of the annual conference college student organization.

Clergy

Clergy/Conference Relationship

Choose your conference relationship type in the drop-down list. Please choose your current relationship; not what it might be after conference.

For group registrations: Please be sure to click the box, "Click to choose a different answer for each registrant. Otherwise, the answer you give applies to all." and choose the correct status for each person in your group.

Clergy Member Ethnicity

The General Church requires that we gather the following information for all clergy. Please choose from the categories below. For a more detailed explanation of the choices, please click here>>

*Legislative Section in Which You Will Vote

Clergy and Lay Members of the annual conference have voting rights during the legislative sections. If you are not a member of annual conference, you will be able to attend, but not vote during a legislative section as long as you sit outside of the "bar." Any questions about the boundaries of the bar should be addressed to the leader of the legislative section. Non-voting attendees to annual conference should choose "None/Non-Voting Status" in this question. This includes district hire clergy, reserve lay members who are attending but not taking the place of the church lay member of conference, guests, visitors, etc.

Visitor/Guest/Staff

Visitor/Guest/Staff Status

If you are not a member of the New York Annual Conference, or your position is not covered in the "membership type" section above, please list your role here.

5. Housing
*Will you be staying in Hofstra Housing?

If yes, please click yes and make your room choices below. if no, please click no and skip to the meals section.

Yes
No
*Gender
Male
Female
Special Housing Needs

Please click the items below that you require during your stay at Hofstra. We will do our best to fulfill all requests. 

Room on the first floor or in a dorm with elevators
Room with a wheelchair-accessible shower
Refrigerator for Medication ($15)

The conference nurse will have a refrigerator at the arena where you can keep your medication. If you prefer to rent one for your room, please indicate the number of nights you will be staying (numbers, not words) and you will be charged $15 per night. We will be sure that the refrigerator is delivered to your room.

Only number values are allowed
Double Room

$45.25 per person per night. Please choose the nights you will be staying. Remember: Conference runs from Thursday afternoon through Sunday morning.

None
Thursday, Friday, Saturday (3) ($135.75)
Thursday, Friday (2) ($90.50)
Friday, Saturday (2) ($90.50)
Only Wednesday (1) ($45.25)
Only Thursday (1) ($45.25)
Only Friday (1) ($45.25)
Wednesday, Thursday, Friday, Saturday (4) ($181)
Roommate (for Double Rooms)

Please list the name of your roommate. If you choose a double room and don't list a roommate, or the person you listed isn't coming to annual conference, we will assign a roommate for you.

OR
Single Room

$55.25 per person per night. Please choose the nights you will be staying. Remember: Conference runs from Thursday afternoon through Sunday morning.

None
Thursday, Friday, Saturday (3) ($165.75)
Thursday, Friday (2) ($110.50)
Friday, Saturday (2) ($110.50)
Only Thursday (1) ($55.25)
Only Friday (1) ($55.25)
Only Saturday (1) ($55.25)
Wednesday, Thursday, Friday, Saturday (typically staff) (4) ($221)
OR
Family Room

This is one of the larger-sized double rooms for members who would like their member or non-attending spouse and child/children to stay with them. Families will be grouped in the same suites/dorm buildings. If you are bringing your children to stay with you, it is important that you choose this option. If two member spouses are registering together, please click the "different answer" box and have just one spouse register for this option.

None
Thursday, Friday, Saturday (3) ($271.50)
Thursday, Friday (2) ($181)
Friday, Saturday (2) ($181)
Only Thursday (1) ($90.50)
Only Friday (1) ($90.50)
Only Saturday (1) ($90.50)
Wednesday, Thursday, Friday, Saturday (typically staff) (4) ($362)
Required if you choose the family room: number and ages of children, and name of non-member spouse staying with you (if applicable)

Please remember that there are only two dorm beds in this room — trying to fit both parents and three larger children (teenagers) would be very difficult.

Request to be next to another registered member in a suite

Please provide the name of another registered member who you would like to have in the room next to you in a suite. It is preferable that that member also uses this field to request to be in the same suite.

6. Meals
Food Allergies

Those with dietary restrictions will be able to choose from the variety of foods available at the banquet. For those with food allergies, please check the allergy below for which Hofstra can, and will, make special accommodations. If your food allergy is not listed, please contact the event manager, Barbara Eastman at website@nyac.com to make special arrangements as necessary.

Peanut allergy
Tree nut/oil allergy
Gluten allergy
Dairy allergy
Shellfish allergy
Are you a vegetarian/vegan?

If yes, during check-in, you will be provided with meal tickets to be used at the Student Center Cafeteria to ensure that you have a vegetarian/vegan meal alternative for all lunches and dinners served during conference. 

Yes
No
No answer

Meal Choices

Please click the circle to choose where you will be having your meal for each timeframe. Meals are available for each sitting in the Student Center Dining Room (Thursday night may be elsewhere) — these meals are included as part of your registration fee. The additional meal choices are sponsored by the groups in the lists below – these meals incur an additional cost. Meals must be chosen during online registration and changes cannot be made after the registration close date of May 23; no "sponsored" meals can be added onsite at Hofstra.

Please note: There is no lunch being served on Sunday; the conference will end after the Sunday morning Ordination Service.

*Thursday Dinner
None
Everyone together (location TBD)
*Friday Breakfast
None
Student Center Dining Room
Asian Council ($6)
Fellowship of Local Pastors & Assoc. Members ($6)
Mission Ministries ($6)
Women in Ministry ($6)
*Friday Lunch
None
Student Center Dining Room
Church & Society — Wesleyan Justice: Our Heritage, Our Future ($6)
Korean Council ($6)
Retired Ministers & Spouses Fellowship ($6)
*Friday Dinner
None
Student Center Dining Room
Methodists in New Directions (MIND) and NYAC Queer Clergy Caucus (Speaker: Bishop Yvette A. Flunder, founder and senior pastor of City of Refuge and Presiding Bishop of The Fellowship of Affirming Ministries) ($6)
Wesley Fellowship (Speaker: Prof. William Abraham, Perkins School of Theology, Southern Methodist University) ($6)
*Saturday Breakfast
None
Student Center Dining Room
CT District (Speaker: Rev. Alpher Sylvester)
Fellowship of Deacons, Diaconal Ministers, Deaconesses and Home Missioners ($6)
*Saturday Lunch
None
Student Center Dining Room
Black Methodists for Church Renewal ($6)
Drew University, Theological Seminary ($6)
Hispanic Council ($6)
Laity Excellence Group Members ($6)
New York Theological Seminary ($6)
Union Theological Seminary ($6)
Yale Divinity School ($6)
*Saturday Dinner
None
Student Center Dining Room
Methodist Federation for Social Action (MFSA) — Presentation of the Annual Gwen and Dale White award ($6)
*Sunday Breakfast
None
Student Center Dining Room
Korean Pastors Serving Cross-Racial, Cross-Cultural Appointments ($6)
7. Volunteer Opportunities

We need volunteer ushers, stage hands and people to work at the hospitality desk/Welcome Center, and to help with collection/boxing and loading Health Care Kits on the truck. Volunteers will be contacted by the group managing each of the following volunteer opportunities. It takes a village to run annual conference; please consider volunteering!

Would you like to volunteer to help at annual conference?
Yes
No
No answer
Stage Hands

If you are interested in volunteering as a stage hand, please indicate which days you are available.

Thursday
Friday
Saturday
Sunday
Ushers

If you are interested in volunteering to be an usher, please indicate which days you are available.

Thursday
Friday
Saturday
Sunday
Hospitality

We will staff a hospitality/Welcome Center in the arena for the duration of conference and need volunteers to help. We intend to work out a schedule that allows all to attend the sessions that they prefer. In addition to helping at the desk, we may ask you to help with other tasks such as carrying an umbrella for folks who need to get from the arena to the bus if it's pouring rain. 

No answer
Yes, I'll help
No thanks
When would you like to help?
UMCOR Health Kits

Help is needed collecting, sorting, and packing health (hygeine) kits from Thursday morning through Friday evening. Are you available to assist?

Yes
No
No answer
When would you like to help?

Thursday morning through Friday evening

8. Voluntary Donations
Voluntary Donations

If you would like to make a voluntary donation to help defray expenses, please click on one or more of the choices below. Thank you for your generosity!

Option 1 ($10)
Option 2 ($25)
Option 3 ($50)
Option 4 ($100)
Option 5 ($500)
Option 6 ($1,000)
You Are Nearly Finished!
*Hofstra/Conference Rules/Release

As part of our contract with Hofstra University, there are rules and regulations that we must relay to you. Also included is a photo/video release form that you are agreeing to by registering for annual conference. Please click here to view these rules/release. Check the box above to acknowledge that you have read and agree to these rules/release.

The total due for your annual conference registration appears in the lower right corner of the screen. You can pay this by VISA, MasterCard, American Express or Discover through PayPal by clicking on the "Pay Now" button that will appear after you click the "Submit" button below. If you do not pay by PayPal, please send your check made out to "NYAC" to NYAC, Attn: Fran Collins, 20 Soundview Ave, White Plains, NY 10606. Registration is not confirmed until receipt of payment. If your payment for (early-bird) registration is not received by May 5, 2019, you will be charged for the late registration fee.

Please - do not register twice! As soon as you click the "Submit Form" button below, a confirmation email will be sent to the contact email you provided. Click the link in that email to view your registration confirmation and make changes up until the registration close date of May 23.

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